I’m interested in ways that people document, prioritize and execute items they need to do. What have you found useful?
For me: I don’t particularly care about other Outlook functionality, but flagging emails and managing them in the sidebar has helped me a lot. I have it set to display only items due today, and then sorted into categories like “now,” “soon,” “pending.” If I don’t expect to get to an item today I change the due date to tomorrow or next week. Items don’t have to be based on an email either, you can just type into the sidebar text field.
When I get emails I either immediately reply, flag it for later action, or ignore, and then I drop all emails into one giant folder. If I need to find something I do it all by search.
I’ve tried other systems like gmail’s to do list, but it feels like way more friction to accomplish the same things, especially wanting to only view tasks due today, and categorizing tasks.
Likewise I’ve tried to-do-list apps, but not being able to instantly convert an email into a task, and not having documentation easily at hand when I go to perform the task makes them feel more burdensome.
Depends on whether the team I am in uses Scrum or not.
If the team uses Scrum, everything is on the backlog, so rarely do I need personal lists.
If the team doesn’t use Scrum, then I set up my own personal Scrum board. That way, I can deal better with people coming in and saying “hey, snek_boi, this task that I just thought of is urgent and I need you to drop everything you’re doing and do this now”. With the Scrum board, I can then ask them if what they need me to do is more important than whatever’s on top of my personal backlog, and often they themselves realize their ‘urgent’ task is actually not that urgent.
Since you asked about software, I’ve used Taiga and Notion.
Also, I used to do GTD religiously, but now I mainly use Scrum because it forces me to ruthlessly prioritize. Since you asked about apps, I’ll tell you that when I did GTD, I used Joplin with Syncthing (or some combination of Syncthing and a local notes app). I switched to StandardNotes before stopping doing GTD altogether. Maybe I’ll come back to GTD in the future.
I also almost started Bullet Journaling, buying the journal and all, but a friend of mine was quite depressed and seemed to need it more so I gave it all to him.